Executive Personal Assistant - C suite - Seattle Job at The Calendar Group, Seattle, WA

bnZNQm4xYjQ4cUhQaTFXdXhFR3daQWg2bnc9PQ==
  • The Calendar Group
  • Seattle, WA

Job Description

Our client is seeking an Executive Assistant to support the CEO and COO in their Seattle office. The executive assistant will manage executive office communication and serve as a liaison on various projects and tasks. They will plan and orchestrate work to ensure the executive office priorities are met, organizational goals are achieved, and best practices are upheld.

ESSENTIAL FUNCTIONS:

· Serve as primary point of contact for the CEO/COO via telephone, e-mail, and in person with key internal and external stakeholders.
· Manage, monitor, and arrange the CEO/COO calendar, participation in meetings/conference calls, events, and other activities.
· Draft and prepare correspondence for CEO/COO. Coordinate and assist preparation of materials/presentations for CEO/COO for meetings and events. Draft and prepare meeting summaries/minutes. Attend meetings as needed to facilitate next steps to organize the team.
· Prepare travel arrangements for CEO/COO and leadership team, and process invoices, check requests, and expense reports.
· Organize a weekly meeting with the CEO to debrief on staff project requests/needs, upcoming travel, and overall preparation for weekly deliverables.
· Work independently and within a team on special non-recurring and ongoing projects.
· Serve as the primary administrative support function for the Leadership Team, as needed.
· Oversee and coordinate all office related engagement needs, including cards, letters, branded promotional items, employee, and farmer appreciation gifts.
· Coordinate the preparation of all board reports, strategic documents, public communications, PowerPoint presentations to prepare the Executive Team for meetings with internal and external constituencies.
· Respond to general email inquiries and phone calls, ensuring effective communications both internally and externally to maintain the professional image.
· Assist with Salesforce database input and maintenance of information as it pertains to Board members.

QUALIFICATIONS:

· Ability to manage multiple projects simultaneously and independently; willingness to wear “many hats” and adapt as organizational priorities change.
· Exceptional organizational and prioritization skills with meticulous attention to detail.
· Demonstrated customer service mindset.
· Ability to function well in a high-paced environment.

 

Job Tags

Full time,

Similar Jobs

GreenState Credit Union

Bilingual Member Service Associate Job at GreenState Credit Union

 ...communities. GreenState is proud to offer a Bilingual Pay Program for qualifying applicants. Spanish preferred. Pay range for this hourly position...  ...additional services. Answers incoming phone calls and assists members with their requests # Keeps abreast of... 

B. Braun Medical Inc

Sr R&D Materials/Plastics Engineer/Scientist Job at B. Braun Medical Inc

 ...industry standards, customer input, and internal lab capability to research, analyze and identify correction for materials-related issues....  ...knowledge of professional field and industry. Influences the development of and drives the application of principles, theories,... 

Fusion HCR

HCM Integration Specialist Job at Fusion HCR

Fusion HCR is hiring! Integrations Specialist HCM Workday. Direct Hire, Hybrid in Las Vegas, NV. The Integrations Specialist - HCM - Workday will work closely with our clients Human Resources (HR) team to ensure that the primary asset of the company people, and... 

Colliflower Inc

Hoses & Fittings Specialist/Store Manager Job at Colliflower Inc

Summary The Store Manager is responsible for all business operations of an assigned store location. By applying individual judgement and autonomy, this position will provide excellent customer service, maximize the sales/gross profit, and ensure the store location...

Anytime Fitness Springdale

Gym Manager Job at Anytime Fitness Springdale

Anytime Fitness - Gym Manager - Northwest Arkansas - SpringdaleAbout the JobShare...  ...Community Involvement We love being a part of the local communityeven if it means working...  ...trainers, group trainers, and part time staff.Member Experience The most important...